If your office is overflowing with paperwork, you need an experienced team to help tame your file cabinets and introduce paperless nirvana. Bulk scanning of documents and moving to a paperless office is the perfect solution to minimizing the enormous costs of using paper.
Did you know that approximately 1 billion trees worth of paper is thrown away every year in the US? And Americans use 85 million tons of paper a year, i.e., about 650 pounds per person!
Clearly, there is an environmental price to pay for overusing paper—but it is also inefficient and unnecessary as paperless technologies become widespread and easy to use.
According to Corpmagazine, "It costs an organization an average of $20 to file a document, $120 to find a misplaced document and $220 to reproduce a lost document".
Document scanning reduces the costs of managing paperwork substantially. It also supports green initiatives by saving trees and conserving the energy consumed to convert trees into paper.
More importantly, scanned documents can be shared in real-time, improving collaboration among distributed teams and enhancing operational efficiency.
As the corporate world shifts toward digital transformation, paper-based processes are becoming outdated. Digitizing documents is essential and lays the foundation for automation.
Large organizations need an automated high-speed scanning system for fast, accurate, and intelligent capture of information.
High-speed scanning has many business benefits:
Bulk document scanning projects convert high volumes of physical records into digital format within a quick turnaround time. Bulk scanning is especially critical in document-intensive industries, such as law firms, medical and financial institutions, departments in public and private sector businesses, and professional scanning bureaus.
For bulk scanning, you need production-grade scanners with high-volume output. These typically have large ADFs (automatic document feeders) for over 100 sheets, plus rapid scanning speeds of over one page a second. Work with a digitization partner like Revolution Data Systems, so you don't need to invest in production-grade equipment for your scanning project.
High volumes of digital files must be stored optimally, usually on the cloud, and managed via an enterprise-level content management system. If you already have a system to manage documents in place, scanned images and data can be formatted for import.
If not, we offer OpenText AppEnhancer. AE is a secure content management system that you can deploy easily within your existing infrastructure, either on-premises or on the cloud.
Data capture technology automatically ingests data from scanned images, typed forms, hand-filled applications, and hand-written records. It intelligently identifies critical information using advanced OCR technology, classifies it, and routes it to the relevant systems or processes.
If you are looking to add data capture software to your technology stack, we offer OpenText Intelligent Capture. It is an enterprise application that scans, indexes, and extracts data from high volumes of paper and electronic documents typically found in a back-office or mailroom setting.
Reputed professional scanning bureaus offer bulk scanning services in two modes: Off-site or onsite scanning.
At RDS, a typical bulk scanning project consists of the following stages:
Talk to RDS to take your document and data management practice to the next level. Contain your infrastructure costs, adopt efficient document and data management practices and avoid expensive in-house scanning equipment and teams by working with RDS as your document digitization partner.
We have completed high-speed bulk scanning projects for companies from banking, education, healthcare, manufacturing, government agencies, and more.
Contact RDS to handle your bulk scanning project today.
