On this page, you’ll find a collection of templates to help you gather and organize project requirements. Options include a software development business requirements template, an agile business requirements document template, an IT project definition template, a project requirements matrix template, and more. Plus, learn more about the types of requirement gathering templates.
By Lulu Richter Updated April 16, 2024
This template is useful during the project initiation phase to outline key business requirements. Project managers, business analysts, and teams can use this tool to launch a new initiative or refine existing processes. Enter research, requirements, and vital business activities in the designated space. The format allows you to compare existing and proposed processes, which helps with resourcing.
Use this template for projects focusing on functional aspects. Whether you are initiating a new project or upgrading an existing one, this template serves as a concise and effective guide for capturing essential functional requirements. The minimalist design allocates space for detailing the purpose and specifications of various functionalities in alignment with your project goals.
Use this template to formulate comprehensive business requirements for software projects. Complete key details, such as purpose, references, scope, definitions, acronyms, abbreviations, and document conventions. Input and organize user interfaces, hardware interfaces, functional specs, performance criteria, security considerations, and usability parameters.
This straightforward template is ideal for the initial stages to define and document the basic requirements the project must meet. Catalog project considerations, addendums, and supplementary information. Use the document-tracking table for seamless version control.
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Use this template during project initiation to define the scope, purpose, business case, goals, metrics, roles, and deliverables. List risks, constraints, and assumptions to identify and mitigate potential risks. Use the structured framework for documenting project details.
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Agile teams can use this template in the planning phase to suggest process or product changes. Fill in project scope, current and proposed processes, cost-benefit analysis, resources, and schedules.
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IT project stakeholders who need to track the status of requirements through all project stages can use this tool for research, analysis, and use case examination, as well as to create a summary plan.
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Use this template for project planning and execution phases to track changes in requirements or their statuses. List details for requirements when starting new projects or reviewing ongoing projects.
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Employ this template when initiating a technical project, defining goals, or aligning technical specifications with business objectives. Address constraints, dependencies, and compliance requirements.
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Use this template during project initiation, requirements discovery and research, and analysis phases. Document the approval statuses, delivery dates, and rationale behind them for each requirement.
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Utilize this template with editable example text during the early stages of a project to capture details for a business improvement, assess current processes, and propose a solution for adoption.
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Use this template to outline project objectives, scope, list stakeholders, break down requirements into functional and non-functional aspects, and analyze feasibility, risks, and dependencies.
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This checklist template comes in handy during all project phases and can help you capture details to create a tailored summary plan. Use the Progress column to track the status for each requirement.
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Use this PRD template during project initiation when developing a new product. Regularly update the document as the project advances to build a set of requirements essential for the product's success.
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The types of requirement-gathering templates are diverse to suit different project scopes and complexities. These templates include interview-based structures for comprehensive stakeholder insights, use cases for detailed system interactions, prototypes aiding visualization, brainstorming formats for creative exploration, and survey tools for broader data collection.
Each template caters to distinct project phases and stakeholder engagement needs, ensuring alignment with project scale, complexity, and specific focus areas within the requirement gathering process.
Here are the top types of requirement gathering templates:
These collections of free requirement gathering templates can assist you in your project. You’ll find templates for a wide range of uses designed to meet the specific needs of each task.
